Create and post a journal entry
Step-by-step Eprecus guidance for create and post a journal entry.
Read article
Documentation
FINANCE
Everyday Finance and Accounting Tasks
Practical help for journals, supplier bills, customer invoices, payments, reconciliation, and period close.
Enter and approve a supplier bill
Step-by-step Eprecus guidance for enter and approve a supplier bill.
Read articleCapitalize, Depreciate, Revalue, and Dispose
8.7.2 Capitalize, Depreciate, Revalue, and Dispose Use capitalization from purchase receipt or labor where applicable. Run depreciation on schedule. Record revaluation or disposal events with proper approval and evidence.
Read articleClose an accounting period
Step-by-step Eprecus guidance for close an accounting period.
Read articleConfirm Functional Currency
8.2.1 Confirm Functional Currency Open Tax and Currency or the accounting setup area. Review the functional currency assigned to the tenant or entity. Confirm reporting currency consistency before posting multi-currency transactions.
Read articleCreate a customer invoice and record payment
Step-by-step Eprecus guidance for create a customer invoice and record payment.
Read articleCreate a Journal Entry
8.3.1 Create a Journal Entry Open Journal Entries. Select New Journal. Enter posting date, period, reference, description, and balanced debit and credit lines. Save the draft and validate that the entry is balanced.
Read articleCreate and Apply a Credit Memo
8.5.1 Create and Apply a Credit Memo Open Accounts Receivable. Select Credit Memos and Payouts. Create the credit memo with customer, reason, amount, and source invoice where applicable. Apply it manually to candidate documents or use auto-apply.
Read articleCreate and Approve a Bill
8.4.1 Create and Approve a Bill Open Accounts Payable. Select New Bill. Enter vendor, invoice number, bill date, due date, currency, tax, and line details. Save the bill and route it for approval if required. An approver reviews and approves the bill.
Read articleCreate and Execute a Payment Run
8.4.3 Create and Execute a Payment Run Open AP Payment Runs. Select New Payment Run. Choose due-date rules, bank, currency, and included bills. Save and review the payment run. Select Execute when approved.
Read articleCreate and Maintain a Fixed Asset
8.7.1 Create and Maintain a Fixed Asset Open Fixed Assets. Select New Asset. Enter acquisition details, capitalization date, useful life, depreciation method, and ledger mappings. Save and review the asset record.
Read articleDay-Zero Setup Dependency
8.0.1 Day-Zero Setup Dependency This manual assumes the organization already completed day-zero platform setup. Before finance teams follow these procedures, confirm the foundational setup in Volume 6: Platform Operations is complete. Legal entities, fiscal calendar, base currency, reporting currency, and tax regime are already approved. Chart-of-accounts design, posting structure, bank masters, and approval ownership are already defined. Supplier, customer, payroll, and inventory modules are already mapped to the correct finance posting expectations. Do not begin live posting if the...
Read articleExport EFT Instructions
8.4.4 Export EFT Instructions Open the executed or approved payment run. Review participating banks. Select Export EFT and store the file in your secure treasury workflow.
Read articleGenerate Customer Statements
8.5.2 Generate Customer Statements Open a customer ledger or AR workspace. Select the customer and review ledger activity. Select Generate Statement. Choose statement dates and distribution method.
Read articleMaintain the Chart of Accounts
8.2.2 Maintain the Chart of Accounts Open General Ledger Accounts. Select New Account to create a COA line or open an existing account to update it. Complete code, name, type, parent grouping, reporting class, and active status. Save and confirm the account appears in the correct hierarchy.
Read articleOpen, Close, and Reopen Periods
8.2.3 Open, Close, and Reopen Periods Open Accounting Periods. Select New Period to create a new fiscal period. Before closing a period, review the close checklist and complete unresolved items. Select Close when all close prerequisites are met. Select Reopen only under controller approval.
Read articleProcess Payouts, Nettings, and Refund History
8.5.3 Process Payouts, Nettings, and Refund History Open the credit memo record. Select the correct action: payout, netting, or review refund history. Record reference numbers and supporting notes.
Read articleReconcile a bank statement
Step-by-step Eprecus guidance for reconcile a bank statement.
Read articleReconcile Statement Lines
8.6.2 Reconcile Statement Lines Open unreconciled lines for the bank account. Review system suggestions for each line. Select the proposed match or enter a manual reconciliation decision. Submit the line for approval if your policy separates preparation from approval.
Read articleRecord a Bill Payment
8.4.2 Record a Bill Payment Open the approved bill. Select Add Payment. Enter payment date, method, bank account, amount, and reference. Save and confirm the bill balance updates correctly.
Read articleRecord a supplier payment
Step-by-step Eprecus guidance for record a supplier payment.
Read articleReverse a Journal
8.3.3 Reverse a Journal Open the posted journal. Select Reverse. Confirm the reversal date and reason. Review resulting approvals and audit trail before close. PLATFORM WARNING: Journals that bypass review or are reversed without root-cause analysis can hide process failure rather than correct it. Treat frequent reversals as a control signal, not just a cleanup action.
Read articleSet Up Bank Accounts and Import Statements
8.6.1 Set Up Bank Accounts and Import Statements Open Banking and Reconciliation. Create the bank account if it does not already exist. Import the statement CSV or trigger a feed sync for supported integrations.
Read articleSubmit, Approve, and Post
8.3.2 Submit, Approve, and Post Open the draft journal. Select Submit for review. An authorized approver selects Approve or Reject with notes. After approval, select Post.
Read articleUse Auto-Reconcile and Rules
8.6.3 Use Auto-Reconcile and Rules Open Reconcile Rules. Create or revise rules based on reference text, amount patterns, and target posting behavior. Run auto-reconcile on the bank account when rule quality is proven.
Read articleUse Recurring Journals and Recurring Transactions
8.7.3 Use Recurring Journals and Recurring Transactions Create recurring journals for predictable monthly entries. Use the finance command center recurring transaction workspace for broader scheduling and generation. Generate transactions at the correct cycle point and review output before posting.
Read articleWhat This Module Sends / What This Module Receives
8.0.2 What This Module Sends / What This Module Receives DirectionModule handoffOperational meaning ReceivesProcurement / Inventory -> FinanceReceipts, three-way-match results, supplier bills, valuation updates, and landed-cost decisions affect AP and stock accounting. ReceivesPayroll / HR -> FinancePayroll completion creates payment, liability, and reporting expectations that finance must reconcile and supervise. SendsFinance -> Billing, Reporting, and AuditPosted journals, statements, reconciliations, and period-close evidence support compliance, management reporting, and external...
Read article